Throw out the calculator when using Microsoft Dynamics GP

There is a feature that has been in Microsoft Dynamics GP since version 1 that you probably forgot about. .. 
Fixed Allocation Accounts 
These are fake accounts, nothing ever gets posted there, but they can save you time. 

Originally Posted in 2011

There is a feature that has been in Microsoft Dynamics GP since version 1 that you probably forgot about. ..
Fixed Allocation Accounts
These are fake accounts, nothing ever gets posted there, but they can save you time.

How do they work? 
You create this fake account, and set up the accounts you really want to post to and the percent’s associated with them. In the example above I have a Utilities Expense account, if I expense $100 to this account, $5 goes to department 100, $5 to department 200, $35 goes to department 300, etc.

One of my theories is that if you want to make Department heads responsible for budgets, then all expenses for that department should be coded to them, including utilities, office supplies, rent, insurance, etc.

Author: Belinda Allen

Belinda Allen (Microsoft MVP) is both a Microsoft Certified Professional for Dynamics GP (MCP) and a Microsoft Certified Trainer (MCT). She is also the co-founder of Smith & Allen Consulting, Inc. (www.saci.com), a business management software consulting firm for over 24 years. Belinda began implementing ERP systems so long ago that Windows was not an operating system, but an application. Larger businesses used old Main Frames with monitors that were Green and Black and smaller business did accounting by hand. Having seen the evolution that has taken place over the years from pieces of paper to analytics, Belinda still gets excited every time she helps a business improve. Belinda is also well known for her Blog www.BelindaTheGPcsi.com. Her blog is about sharing really useful information about the product quickly and succinctly. She has earned the nickname GP CSI because she excels at reviewing GP problems and figuring what went wrong and why. With followers all over the Globe she is able to share knowledge and achieve her mission: “To Improve the Lives and Business Success of my Followers.” In her time off, Belinda enjoys sailing, woodturning, crochet/knitting, sewing/quilting, reading and playing the ukulele (Belinda often participates in Ukulele Jams in NYC.)

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