Originally Posted in 2011
There is a feature that has been in Microsoft Dynamics GP since version 1 that you probably forgot about. ..
Fixed Allocation Accounts
These are fake accounts, nothing ever gets posted there, but they can save you time.
How do they work?
You create this fake account, and set up the accounts you really want to post to and the percent’s associated with them. In the example above I have a Utilities Expense account, if I expense $100 to this account, $5 goes to department 100, $5 to department 200, $35 goes to department 300, etc.
One of my theories is that if you want to make Department heads responsible for budgets, then all expenses for that department should be coded to them, including utilities, office supplies, rent, insurance, etc.