It’s Microsoft Dynamics GP “Payables Management” NOT “Invoices I need to pay”

One of the most frustration situations I come across is when I walk into an existing user of Microsoft Dynamics GP only to find they are using Payables Management (PM) as a fancy check writer rather than a tool to manage payables. 

Originally Posted 3/29/2012

One of the most frustration situations I come across is when I walk into an existing user of Microsoft Dynamics GP only to find they are using Payables Management (PM) as a fancy check writer rather than a tool to manage payables. 
One of the most frustration situations I come across is when I walk into an existing user of Microsoft Dynamics GP only to find they are using Payables Management (PM) as a fancy check writer rather than a tool to manage payables.

I often wish I had a portable soap box to stand on when I say “enter all of your every day and you’ll reap all kinds of benefits!”

If you enter ALL invoices in PM every day, you can take advantage of tools. You can answer all of the following questions:
1) How much do we have outstanding right now?
2) What’s due through next week?
3) How much is past due?
and more…

This is what PM is all about. Bank Reconciliation can print a check, payables is designed to help you track invoices by vendor, update the GL of transactions from invoices and their payments, determine when an invoice is due and when it’s best to pay… Basically its a way to MANAGE your payables, hence the name Payables Management.

Did you know there is a report called Cash Requirements where you can enter a date and the system will show you all invoices due by that date with a total dollar amount?

Did you know the Cash Flow Module will look at PM and determine how much cash is due to flow out of the company by that due date?

Don’t do extra work, let PM help you!

Where does your cash go? See with Microsoft Dynamics GP

As a user, my business partner was always asking “Where does our cash go?” With the use of Smartlist, I was able to efficiently answer that question. To give him a year or month’s worth of data was basically the same as saying “I don’t know.” It’s too much information to process easily. So what did I do? 

Originally Posted 3/29/12

As a user, my business partner was always asking “Where does our cash go?” With the use of Smartlist, I was able to efficiently answer that question. To give him a year or month’s worth of data was basically the same as saying “I don’t know.” It’s too much information to process easily. So what did I do?

Continue reading “Where does your cash go? See with Microsoft Dynamics GP”

Import of Payroll to Microsoft Dynamics GP from Outside Payroll Service

This video shows how I suggest data be imported if you use an outside payroll service like ADP, Paychex, etc. I show an Import I setup Integration Manager and Microsoft Dynamics GP.

Originally Posted 3/21/12

This video shows how I suggest data be imported if you use an outside payroll service like ADP, Paychex, etc. I show an Import I setup Integration Manager and Microsoft Dynamics GP.

Continue reading “Import of Payroll to Microsoft Dynamics GP from Outside Payroll Service”

To Print or not to Print in Microsoft Dynamics GP

I get asked during every new implementation “which posting reports should I keep in Microsoft Dynamics GP?” If you ask which reports I keep, the answer is… None. 

Originally Posted March, 2012

I get asked during every new implementation “which posting reports should I keep in Microsoft Dynamics GP?” If you ask which reports I keep, the answer is… None.

Continue reading “To Print or not to Print in Microsoft Dynamics GP”

Microsoft Dynamics GP Bi-Weekly Payroll vs. Monthly Deductions

Using Microsoft Dynamics GP, if you do Bi-weekly payrolls, you pay employees 26 times a year.  If you have monthly deductions, like health insurance, you have a monthly amount for each employee to deduct.

Using Microsoft Dynamics GP, if you do Bi-weekly payrolls, you pay employees 26 times a year.  If you have monthly deductions, like health insurance, you have a monthly amount for each employee to deduct.

Posted 2012

Using Microsoft Dynamics GP, if you do Bi-weekly payrolls, you pay employees 26 times a year.  If you have monthly deductions, like health insurance, you have a monthly amount for each employee to deduct.

Problem? If you annualized the monthly deductions and divide by 26 and use that amount each pay period, than you’ll have great difficulty balancing your payroll accounts in the General Ledger. Also, if an employee leaves your company, it’s likely you’ll have to settle up for the difference in the deductions, which usually means the employee will owe you money.
How to fix it? Divide the monthly deduction amount by half and take out of each pay period for the first 2 pay periods of the month.
If a month has 3 pay periods, use a different “Build Payroll Check” ID and on the Deduction and Benefit button, use the Selected radio button and do not select those monthly deductions. This means a couple of pay periods during the year the employee will get more money which will make them happy. Also, you’ll be able to balance your General Ledger payroll accounts more easily! Its a win win!