Month: April 2012

Microsoft Dynamics GP SmartList Comparison Fields

This is a cool way to use SmartList! Comparing 2 similar Microsoft Dynamics GP fields makes creating a list of Customers over their credit limit a snap! See how I do it.

Originally Posted 6/21/2011

This is a cool way to use SmartList! Comparing 2 similar Microsoft Dynamics GP  fields makes creating a list of Customers over their credit limit a snap! See how I do it.                         

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What’s the deal with the Apply Date in Microsoft Dynamics GP Payables?

The Apply Date that shows in the apply window for Microsoft Dynamics GP Payables has an important role. The apply date that is used when the invoice becomes fully applied will become the “Date Invoice Paid Off.”

The Apply Date that shows in the apply window for Microsoft Dynamics GP Payables has an important role. The apply date that is used when the invoice becomes fully applied will become the "Date Invoice Paid Off."
Posted April 2012
The Apply Date that shows in the apply window for Microsoft Dynamics GP Payables has an important role. The apply date that is used when the invoice becomes fully applied will become the “Date Invoice Paid Off.”
This field of “Date Invoice Paid Off” will determine when to display an invoice on a Historical Aged Trial Balance AND when to include the invoice’s 1099 amounts on the 1099.

User Defined Fields in Microsoft Dynamics GP Smartlist?

I wanted to share with you another use for Microsoft Dynamics GP User Defined fields.

I wanted to share with you another use for Microsoft Dynamics GP User Defined fields.

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Add Microsoft Dynamics GP SmartList to your toolbar

Add Microsoft Dynamics GP SmartList to your toolbar, it’s easy!

Add Microsoft Dynamics GP SmartList to your toolbar, it’s easy!

2012-04-02_Toolbar

Right mouse click on your GP toolbar, choose the Add button on the Right. Then click through the menu bar as you would to open SmartList.
Once SmartList is highlighted, click OK!

 

Why do we have to age Microsoft Dynamics GP Receivables?

I frequently get asked “Why is there a separate step to age Microsoft Dynamics GP Accounts Receivable?” 

Posted 4/1/2012

I frequently get asked "Why is there a separate step to age Microsoft Dynamics GP Accounts Receivable?" 

I frequently get asked “Why is there a separate step to age Microsoft Dynamics GP Accounts Receivable?”

Believe it or not, it’s actually a benefit to you.

I have a client who charges their customer a finance charge for all invoices 30 days or older; however experience tells them that many times they charge finance charges, only to receive the payment within a day or two causing them the extra work of writing off the finance charge.

We worked together and created a very smart plan. We change the aging periods from 1-30 to 1-45, then age and charge finance charges for invoices over 45 days old. We then change the aging period back to 1-30 and age again. This method, only ended up charging finance charges for invoices over 45 (even though their customer is expecting over 30)days old.

There are many reasons you may want or need control over aging, and with GP you have it!