Using Relative Date Filtering in Microsoft Power BI

In this video, I demonstrate using Relative Date Filtering in Microsoft Power BI. My dataset contains unpaid Accounts Payable invoices and their due dates. I use the Filter options to restrict the visual to display only invoices that are in the next 275 weeks. My sample data is way out in the future, realistically, you would want to see what’s due this week, month, etc.

Check out this blog post from my www.BIBelinda.com blog.

 

Continue reading “Using Relative Date Filtering in Microsoft Power BI”

Mark Polino asks: “Who needs a vacation?”

Historical Excel Reporting for Dynamics GP. Users of Historical Excel Reporting…

I’m telling you, this tools is cheaper than building it yourself.

It’s April and spring keeps trying to break through. If you aren’t thinking about vacation, you haven’t been cooped up long enough. Once you start thinking about tropical beaches and drinks with umbrellas in them, how do you find the time? One option is Historical Excel Reporting for Dynamics GP. Users of Historical Excel Reporting…

via Who needs a vacation? — DynamicAccounting.net

 

 

AP aging in Excel thanks to Victoria Yudin in Microsoft Dynamics GP

A GPUG (Microsoft Dynamics GP User Group) member was asking about building a report in Excel that displayed open payables that actually matches GP.  There were several great responses to his question, but now I want to add my two cents!

A GPUG (Microsoft Dynamics GP User Group) member was asking about building a report in Excel that displayed open payables that actually matches GP.  There were several great responses to his question, but now I want to add my two cents!

My Friend and fellow Microsoft MVP, Victoria Yudin has made this process a lot easier for you.  She has a SQL view that will organize your open payables and age them for you.

A GPUG (Microsoft Dynamics GP User Group) member was asking about building a report in Excel that displayed open payables that actually matches GP.  There were several great responses to his question, but now I want to add my two cents!

Continue reading “AP aging in Excel thanks to Victoria Yudin in Microsoft Dynamics GP”

When did it post in Microsoft Dynamics GP (with video)

I noticed today the following message from a Microsoft Dynamics GP user on GPUG Collaborate:

Does anyone know how to run a trial balance or JE listing out of GP or a Smartlist that shows the date that the entry was originally recorded?  For instance, all December 2012 entries that were recorded and posted after January 15, 2013. 

I noticed today the following message from a Microsoft Dynamics GP user on GPUG Collaborate: Does anyone know how to run a trial balance or JE listing out of GP or a Smartlist that shows the date that the entry was originally recorded?  For instance, all December 2012 entries that were recorded and posted after January 15, 2013. 

I noticed today the following message from a Microsoft Dynamics GP user on GPUG Collaborate:

Does anyone know how to run a trial balance or JE listing out of GP or a Smartlist that shows the date that the entry was originally recorded?  For instance, all December 2012 entries that were recorded and posted after January 15, 2013. 

Microsoft Partner Rod O’Connor from Briware Solutions gave a great answer regarding how to have this show in SmartList.

Continue reading “When did it post in Microsoft Dynamics GP (with video)”

What’s the deal with the Apply Date in Microsoft Dynamics GP Payables?

The Apply Date that shows in the apply window for Microsoft Dynamics GP Payables has an important role. The apply date that is used when the invoice becomes fully applied will become the “Date Invoice Paid Off.”

The Apply Date that shows in the apply window for Microsoft Dynamics GP Payables has an important role. The apply date that is used when the invoice becomes fully applied will become the "Date Invoice Paid Off."
Posted April 2012
The Apply Date that shows in the apply window for Microsoft Dynamics GP Payables has an important role. The apply date that is used when the invoice becomes fully applied will become the “Date Invoice Paid Off.”
This field of “Date Invoice Paid Off” will determine when to display an invoice on a Historical Aged Trial Balance AND when to include the invoice’s 1099 amounts on the 1099.

Why do we have to age Microsoft Dynamics GP Receivables?

I frequently get asked “Why is there a separate step to age Microsoft Dynamics GP Accounts Receivable?” 

Posted 4/1/2012

I frequently get asked "Why is there a separate step to age Microsoft Dynamics GP Accounts Receivable?" 

I frequently get asked “Why is there a separate step to age Microsoft Dynamics GP Accounts Receivable?”

Believe it or not, it’s actually a benefit to you.

I have a client who charges their customer a finance charge for all invoices 30 days or older; however experience tells them that many times they charge finance charges, only to receive the payment within a day or two causing them the extra work of writing off the finance charge.

We worked together and created a very smart plan. We change the aging periods from 1-30 to 1-45, then age and charge finance charges for invoices over 45 days old. We then change the aging period back to 1-30 and age again. This method, only ended up charging finance charges for invoices over 45 (even though their customer is expecting over 30)days old.

There are many reasons you may want or need control over aging, and with GP you have it!

Microsoft Dynamics GP Bi-Weekly Payroll vs. Monthly Deductions

Using Microsoft Dynamics GP, if you do Bi-weekly payrolls, you pay employees 26 times a year.  If you have monthly deductions, like health insurance, you have a monthly amount for each employee to deduct.

Using Microsoft Dynamics GP, if you do Bi-weekly payrolls, you pay employees 26 times a year.  If you have monthly deductions, like health insurance, you have a monthly amount for each employee to deduct.

Posted 2012

Using Microsoft Dynamics GP, if you do Bi-weekly payrolls, you pay employees 26 times a year.  If you have monthly deductions, like health insurance, you have a monthly amount for each employee to deduct.

Problem? If you annualized the monthly deductions and divide by 26 and use that amount each pay period, than you’ll have great difficulty balancing your payroll accounts in the General Ledger. Also, if an employee leaves your company, it’s likely you’ll have to settle up for the difference in the deductions, which usually means the employee will owe you money.
How to fix it? Divide the monthly deduction amount by half and take out of each pay period for the first 2 pay periods of the month.
If a month has 3 pay periods, use a different “Build Payroll Check” ID and on the Deduction and Benefit button, use the Selected radio button and do not select those monthly deductions. This means a couple of pay periods during the year the employee will get more money which will make them happy. Also, you’ll be able to balance your General Ledger payroll accounts more easily! Its a win win!