Tag: Payables

It’s Microsoft Dynamics GP “Payables Management” NOT “Invoices I need to pay”

One of the most frustration situations I come across is when I walk into an existing user of Microsoft Dynamics GP only to find they are using Payables Management (PM) as a fancy check writer rather than a tool to manage payables. 

Originally Posted 3/29/2012

One of the most frustration situations I come across is when I walk into an existing user of Microsoft Dynamics GP only to find they are using Payables Management (PM) as a fancy check writer rather than a tool to manage payables. 
One of the most frustration situations I come across is when I walk into an existing user of Microsoft Dynamics GP only to find they are using Payables Management (PM) as a fancy check writer rather than a tool to manage payables.

I often wish I had a portable soap box to stand on when I say “enter all of your every day and you’ll reap all kinds of benefits!”

If you enter ALL invoices in PM every day, you can take advantage of tools. You can answer all of the following questions:
1) How much do we have outstanding right now?
2) What’s due through next week?
3) How much is past due?
and more…

This is what PM is all about. Bank Reconciliation can print a check, payables is designed to help you track invoices by vendor, update the GL of transactions from invoices and their payments, determine when an invoice is due and when it’s best to pay… Basically its a way to MANAGE your payables, hence the name Payables Management.

Did you know there is a report called Cash Requirements where you can enter a date and the system will show you all invoices due by that date with a total dollar amount?

Did you know the Cash Flow Module will look at PM and determine how much cash is due to flow out of the company by that due date?

Don’t do extra work, let PM help you!

What the Date (in Microsoft Dynamics GP)????

When you void a Microsoft Dynamics GP Payables check or transaction and you just click the box then the void button you’ll be voiding in the GL and in Payables the same date the transaction was originally posted. This may or may not work for you.

When you void a Microsoft Dynamics GP Payables check or transaction and you just click the box then the void button you’ll be voiding in the GL and in Payables the same date the transaction was originally posted. This may or may not work for you.

Posted in 2012

When you void a Microsoft Dynamics GP Payables check or transaction and you just click the box then the void button you’ll be voiding in the GL and in Payables the same date the transaction was originally posted. This may or may not work for you.

Continue reading “What the Date (in Microsoft Dynamics GP)????”

Microsoft Dynamics GP Prepare for your 1099’s

November/December is the perfect time to start preparing for those pesky, yet required 1099’s in Microsoft Dynamics GP.

Originally Posted November 9, 2011
 First step is making sure you have a Tax ID for all your 1099 vendors. In this video I’ll show you how to:

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Microsoft Dynamics GP: You asked about prepaying an invoice?

A Follower asked me: “What would you do if there are no invoices in the system for that particular vendor? I can’t get the vendor to show because we currently do not owe them for any invoices.” This comment was in reference to prepaying an invoice in Microsoft Dynamics GP. Here is a specific video just for this follower.

Originally posted 10/21/11

A Follower asked me: “What would you do if there are no invoices in the system for that particular vendor? I can’t get the vendor to show because we currently do not owe them for any invoices.” This comment was in reference to prepaying an invoice in Microsoft Dynamics GP. Here is a specific video just for this follower.

Continue reading “Microsoft Dynamics GP: You asked about prepaying an invoice?”

Microsoft Dynamics GP Payables Management Batch Review using Excel

The attached videos and steps show how to use Microsoft Excel to check unposted Payables entries along with their distributions for Microsoft Dynamics GP.

Originally Posted October 14, 2011

The attached videos and steps show how to use Microsoft Excel to check unposted Payables entries along with their distributions for Microsoft Dynamics GP.

Continue reading “Microsoft Dynamics GP Payables Management Batch Review using Excel”

Microsoft Dynamics GP – Voiding in Payables Management

This video reviews the date “Gotchas” in Dynamics GP Payables voiding.

Originally Posted 10/12/2011

This video reviews the date “Gotchas” in Dynamics GP Payables voiding.

Continue reading “Microsoft Dynamics GP – Voiding in Payables Management”

Microsoft Dynamics GP Payables and Intercompany

When you enter an Intercompany transaction in Microsoft Dynamics GP Payables Management, the posting must be set to update General Ledger.

Originally Posted October 6, 2011

When you enter an Intercompany transaction in Microsoft Dynamics GP Payables Management, the posting must be set to update General Ledger. Transactions are not posted to destination companies until they are posted in the originating company’s General Ledger.

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Microsoft Dynamics GP Revenue/Expense Deferrals

Here I’ll show you how easy it is to defer Revenue over a specified period of time in Dynamics GP. I’ll setup a Deferral Profile to make a template for commonly used deferrals. No more manually deferring, let GP do it for you!

Originally Posted 8/23/11 

Here I’ll show you how easy it is to defer Revenue over a specified period of time in Dynamics GP. I’ll setup a Deferral Profile to make a template for commonly used deferrals. No more manually deferring, let GP do it for you!

Continue reading “Microsoft Dynamics GP Revenue/Expense Deferrals”

Microsoft Dynamics GP Fixed Assets Management

This video is a high level overview of Fixed Assets Management in Microsoft Dynamics GP v2010 r2

Originally Posted August 22, 2011

This video is a high level overview of Fixed Assets Management in Microsoft Dynamics GP v2010 r2. I’ll enter an invoice in payables and code it to my “trigger” account, create the item in Fixed Assets and depreciate the asset. It’s a simple video because managing your assets doesn’t have to be hard! 

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Microsoft Dynamics GP Encumbrance and Purchase Order Processing

Although Encumbrance Management is mostly used in Governmental entities and Not for Profits, all businesses can benefit from a tool that helps you prevent overspending. See how easy it is to use Dynamics GP Encumbrance Management.

Although Encumbrance Management is mostly used in Governmental entities and Not for Profits, all businesses can benefit from a tool that helps you prevent overspending. See how easy it is to use Dynamics GP Encumbrance Management.

Microsoft Dynamics GP continues to be relevant.
Microsoft Dynamics GP continues to be relevant.

Continue reading “Microsoft Dynamics GP Encumbrance and Purchase Order Processing”