User Defined Fields in Microsoft Dynamics GP Smartlist?

I wanted to share with you another use for Microsoft Dynamics GP User Defined fields.

I wanted to share with you another use for Microsoft Dynamics GP User Defined fields.

2012-04-02_User Defined Field 1

Ever have the need to use SmartList to pull up 5 or 6 vendors that are in different classes? With only being able to add up to 4 criteria, you’re a little stuck. The answer: User Defined Fields.

Within each maintenance card (vendors, employees, customers, accounts) there are 2 user defined fields. User Defined Field 1 can be used in GP Reports or in ranges to perform task (e.g. select vendor checks.) You can also use them as a column (therefore criteria) in SmartList.

The only word of caution, you have to be consistent with what you put in the field (e.g. 12/2/10 is not the same as 12/2/2010.)                        

Author: Belinda Allen

Belinda Allen (Microsoft MVP) is both a Microsoft Certified Professional for Dynamics GP (MCP) and a Microsoft Certified Trainer (MCT). She is also the co-founder of Smith & Allen Consulting, Inc. (, a business management software consulting firm for over 24 years. Belinda began implementing ERP systems so long ago that Windows was not an operating system, but an application. Larger businesses used old Main Frames with monitors that were Green and Black and smaller business did accounting by hand. Having seen the evolution that has taken place over the years from pieces of paper to analytics, Belinda still gets excited every time she helps a business improve. Belinda is also well known for her Blog Her blog is about sharing really useful information about the product quickly and succinctly. She has earned the nickname GP CSI because she excels at reviewing GP problems and figuring what went wrong and why. With followers all over the Globe she is able to share knowledge and achieve her mission: “To Improve the Lives and Business Success of my Followers.” In her time off, Belinda enjoys sailing, woodturning, crochet/knitting, sewing/quilting, reading and playing the ukulele (Belinda often participates in Ukulele Jams in NYC.)

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